Understanding your pay advice is important. Not only is it important to be familiar with the details contained in your pay advice, it is imperative that you review your information on a regular basis to ensure it is current.
For instance, has your address or personal tax situation changed? Have you experienced a life event that may impact your benefit premium deductions? Have you signed up for a voluntary deduction such as United Way?
You will see an interactive pay advice image on this page that you can use to help interpret the information contained on a City of Edmonton employee pay advice. The image will walk you through the various information categories contained on your advice. To access descriptions, select the blue "i" icon in the applicable section.
You can access your pay advice online from anywhere using the following four steps:
- Visit https://portal.edmonton.ca (don’t use www.).
- Login using your Windows username/ID (3+3) and password.
- Select the Pay Advice tile to view your recent pay advice.
- View your current pay advice or a previous pay advice using the menu.
For more information about your benefit coverage and the premium deduction rates, please refer to Benefits at a Glance.
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Descriptions
- Net Pay
- The amount of pay that is deposited to your account on the applicable Check Date. Refer to the description of "Net Pay" provided in the PAYROLL SUMMARY section above for further information
Descriptions
- Account
- The account number (partially encrypted to ensure protection of your identity) to which your pay is being deposited
Descriptions
- Bank
- The name of the financial institution to which your pay is being deposited
Descriptions
- Balance
- The number of your Short-Term Disability hours for the applicable payroll year
Descriptions
- YTD Incidents
- The number of your Short-Term Disability incidents in the applicable payroll year. Each period of absence from work due to non-occupational disability which exceeds three (3) hours is counted as one incident of absence
Descriptions
- Anniversary Date
- Your Anniversary Date for Vacation Leave is based on your most recent hire or re-hire with the City. For example, if you were hired on January 15 2015, your Anniversary Date is January 15 2015. Your new Vacation Year will start on January 15 each year
Your Anniversary Date for Banked Time is based on the Union or Association your position is associated with as follows:
CSU 52, IBEW 1007 and Out-of-Scope - Last day of the last full Pay Period in April each year
CUPE 30 - Last day of the Pay Period in which May 1 falls each year
EFFU 209 and Management - Last day of the previous Payroll Year
Description
- Total
- The number of hours of entitlement at the end of the pay period (Carryover plus YTD Accrual plus YTD Adjusted less YTD Taken less YTD Paid equals Total)
Descriptions
- YTD Paid
- The number of hours you were paid out as cash from your Anniversary Date to the end of the applicable pay period. Requests for Vacation payouts must be approved by your Department's General Manager. Requests for Banked Time payouts are processed based on your written request
Descriptions
- YTD Taken
- The number of hours you have taken from your Anniversary Date to the end of the applicable pay period
Descriptions
- YTD Adjusted
- The number of hours that have been credited or debited to correct your leave balance from your Anniversary Date to the end of the applicable pay period
Descriptions
- YTD Accrual
- The number of hours you have earned from your Anniversary Date to the end of the applicable pay period
Descriptions
- Carryover
- The number of hours that were brought forward from your previous year's entitlement on your Anniversary Date
Descriptions
- Accrual
- The number of Vacation hours you earn each pay period based on your years of City employment
Descriptions
- Balance Type
- The specific leave plan for which balances are maintained (Banked Time, Vacation, Annual Funded Leave and Short Term Disability)
Descriptions
- Description
- The name of your Employer Paid Benefit to the specific benefit listed. Common examples of Employer Paid Benefits include:
Lap Pensn - LAPP Pension
Dental - Dental
Major Med - Major Medical
Grp Life (T) - Group Life Insurance - Current
- The Employer Paid Benefits amount for the corresponding description for the applicable pay period
- YTD
- The total Employer Paid Benefits amount for the corresponding description for the applicable payroll year
Descriptions
- Description
- The name of the Before-Tax Deduction that is being deducted from your pay. Before-Tax Deductions reduce your Total Taxable Earnings and therefore reduce the amount of Tax you pay. Common examples of Before-Tax Deductions include:
Lap Pensn - LAPP Pension
Un Dues FR - Union Dues Flat Rate
U Dues % - Union Dues % - Current
- Your Before-Tax Deductions amount for the corresponding description for the applicable pay period
- YTD
- Your total Before-Tax Deductions amount for the corresponding description for the applicable payroll year
Descriptions
- Description
- The name of the Tax or Contribution (Income Tax, Canada Pension Plan (CPP), Employment Insurance (EI)) that is being deducted from your pay
- Current
- Your Taxes and Contributions amounts for the corresponding description for the applicable pay period
- YTD
- Your total Taxes and Contributions amounts for the corresponding description for the applicable payroll year
Descriptions
- Description
- The name of the After-Tax Deduction that you are being deducted for. After-Tax Deductions do not reduce your Total Taxable Earnings and are deducted from your Gross Pay lessTaxes/Contrib. Common examples of After-Tax Deductions include:
Char % - Charitable Donations
CSB - Canada Savings Bonds
Ltd - Long Term Disability
Major Med - Major Medical - Current
- Your After-Tax Deductions amount for the corresponding description for the applicable pay period
- YTD
- Your total After-Tax Deductions amount for the corresponding description for the applicable payroll year
Descriptions
- Description
- The name of the Earning that you are being compensated for. Detailed descriptions of each of the Earnings codes can be found on onecity/Payroll
- Hours
- The total number of hours for the corresponding earnings description for the applicable pay period
- Rate
- The hourly rate at which you are paid, including rated up or acting duties
- Earnings
- Your earnings for the corresponding Earnings description for the applicable pay period calculated as Hours multiplied by Rate
- YTD Earnings
- Your total earnings for the corresponding Earning description to date for the applicable payroll year
Descriptions
- Period - Current
- Your amounts relating to the applicable pay period
- Period - YTD
- Your year to date (YTD) amounts for the current payroll year to the end of the applicable pay period
- Gross Pay
- Your total earnings before taxes or deductions
- Deductions
- Your total amount of Before-Tax and After-Tax Deductions deducted from your pay
- Taxes/Contrib
- Your total amount of legislatively required Taxes and Contributions deducted from your Gross Pay
- Net Pay
- The remainder of your Gross Pay less Deductions and Taxes/Contrib
- Taxable Benefits
- The value of all benefits that are defined as taxable (such as employer paid benefits) as legislated by Canada Revenue Agency. This value is included in the your taxable income on which tax deductions are calculated. Common examples of taxable benefits include:
GRP Life* - Employer Paid Group Life Insurance
Tx Em Car - Taxable Employer Car
Txble Park - Taxable Parking
Tax Bus Ps - Taxable Bus Pass - Total Taxable Benefits
- Your Taxable Earnings calculated as Gross Pay plus Taxable Benefits
Descriptions
- Standard Hours
- The number of normal working hours you were hired to perform on a weekly basis. Full-time employees normally work the Standard Hours for their Job Code while part-time employees work fewer hours based on operational requirements
- Hourly Rate
- The hourly rate corresponding to your Sal. Admin. Plan, Salary Grade and Salary Step which is used to calculate your Gross Pay for the applicable pay period
- Salary Step
- The Step in the Salary Grade that you are compensated at, following your Collective Agreement if you are a unionized employee. If you are a management employee, the Salary Step will be blank as Management Salary Grades are based on a range of salaries with a minimum and maximum value
- Salary Grade
- The Salary Grade that is associated with your Job Code, following the applicable Collective Agreements for unionized employees and the Annual Management Salary Schedule for management employees
- Sal. Admin Plan
- The Salary Administration Plan that is associated with the Job Code, following the applicable Collective Agreement for unionized employees and the Annual Management Salary Schedule for management employees
- Tax Exemption
- Your personal federal tax credit amount used to calculate your Total Taxable Earnings. Personal tax credits are defined by Canada Revenue Agency (CRA). If you are interested in claiming more or less credits, please submit a completed TD-1 and TD-1AB form that can be found on onecity/Payroll or on CRA's website to the Employee Service Centre
Descriptions
- Employee ID
- Your unique 7-digit payroll number
- Union
- The Union or Association under which jurisdiction your position falls
- Last Start Date
- Your most recent hire or re-hire date with the City of Edmonton
- Job Code
- The number that is used to identify the class of your position. The word "class" refers to a group of positions having sufficiently similar duties, responsibilities, authority and required qualifications that a common descriptive title is used
- Job Title
- The title that is used to identify the class of your position. The word "class" refers to a group of positions having sufficiently similar duties, responsibilities, authority and required qualifications that a common descriptive title may be used
- Emp. Title
- Your employment status as either Permanent or Temporary, Full-Time or Part-Time
Descriptions
- Name/Address
- Your name and mailing address currently on file. To change your mailing address, please submit a completed Personal Information Changes form found on onecity/Payroll to the Employee Service Centre.
Descriptions
- Pay Group
- City of Edmonton
- Business Unit
- City of Edmonton
Descriptions
- Pay Begin Date
- First day of the applicable pay period
- Pay End Date
- Last day of the applicable pay period
- Check Date
- Pay deposit date for the applicable pay period