In the course of daily operations, the City of Edmonton produces important legal and historical documents. These records are managed and preserved through the Corporate Records and Information Management program, overseen by the Office of the City Clerk.

The goal of the Corporate Records and Information Management program is to ensure records are findable, secure, accurate and maintained according to legislation and City policy.

Why Records are Retained

  • To protect the rights of citizens and the City
  • To support business operations
  • As proof of business transactions and compliance with business requirements
  • To comply with legislation
  • To protect the rights of citizens and the City
  • For future business, financial, legal and research reference

Commonly Requested

City Administration Bylaw (16620)


Administrative Policies / Procedures:

  • Data and Information Management Policy
  • Lifecycle Management Administrative Procedure
  • City of Edmonton Classification and Retention Schedule
  • Records Management for Information from Decommissioned Applications Administrative Standard
  • Digital Record Naming Convention Administrative Guideline
  • Digitization of Physical City Records Administrative Guideline

Contact Us

Office of the City Clerk

3rd floor, City Hall 
1 Sir Winston Churchill Square 
Edmonton, Alberta T5J 2R7

Email  city.clerk@edmonton.ca

Phone  780-496-8178

Fax 780-496-8175