Selling to the City

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The City welcomes the opportunity to work with suppliers. Any individual or company may do business with the City of Edmonton, when they are able to provide the needed products or services which meet our budget, quality expectation, delivery timeline and other criteria which may be in place for a particular product.

The City of Edmonton spends approximately $3 billion annually on a wide range of goods, services, construction, and intellectual property rights.

The Quick Reference Guide for Suppliers provides a quick overview of how suppliers can conduct business with the City of Edmonton. It is a tool that contains information and links to detailed training resources to complete all activities and transactions while doing business with the City of Edmonton.

Procurement/Tendering Opportunities

The City of Edmonton posts procurement opportunities, known as sourcing events, in SAP Business Network Discovery. Suppliers must respond/bid on City of Edmonton procurement opportunities online using SAP Business Network Discovery. We no longer accept paper bid submissions. The city's procurement opportunities can also be viewed on the Alberta Purchasing Connection.

Bid on Procurement Opportunities

Purchase Orders and Invoices

The City uses the Ariba Network to issue purchase orders and receive invoices from contracted suppliers. See the Invoicing and Payment with SAP Ariba page.

Due to the vast number of suppliers who are able and interested in providing goods and services, the City of Edmonton does not have a list of preferred suppliers.

Trade Agreements and Competitive Procurement

The City, as a public sector organization, is obligated to adhere to various trade agreements, including the New West Partnership Trade Agreement (NWPTA), Comprehensive Economic and Trade Agreement (CETA) and Canadian Free Trade Agreement (CFTA).

A common impact of the trade agreements is that the City is required to undertake a competitive procurement process, and publicly post, for any purchase valued above $75,000 for goods and services and above $200,000 for construction. See Bid on Procurement Opportunities.

Understanding the City's Procurement Processes Videos

Different Ways the City Purchases
Competitive Procurement
Non-Competitive Procurement
Sustainable Procurement

Selling to the City Session Recording

A video recording of our Selling to the City information session from October 23, 2024.

Our Standards and Policies

Professionalism and Fairness in Purchasing

The Corporate Procurement and Supply Services branch proudly follows the ethical codes of the Supply Chain Management Association, the National Institute of Government Purchasers, and the City of Edmonton itself.

The City is committed to ensuring fair treatment of bidders in its tendering processes and to providing feedback on bid evaluations.

Due to the vast number of suppliers who are able and interested in providing goods and services, the City of Edmonton does not have a list of preferred suppliers.

Procedural Barriers

We may not be able to do business with you if we are already committed to a contract with someone else, or if you are:

In a conflict of interest
Contracting with Parties who are in Litigation with the City
Lacking required certifications, insurance, or bonding

Conflict of Interest Procedures

The City has Conflict of Interest Procedures to address personal relationships between City employees and suppliers. Be aware of the different types of conflicts and ensure any potential issues are addressed well in advance.

See the Procurement Standard for details on:

Conflict of Interest of Employees Participating in City Procurements
Conflict of Interest Related to Members of Civic Agencies
Conflict of Interest After City Employment

More Standards and Policies

Freedom of Information

All documents submitted to the City of Edmonton are subject to the protection and disclosure provisions of the provincial Freedom of Information and Protection of Privacy Act (FOIP).

Indigenous Procurement Framework

The Indigenous Procurement Framework is one step in the journey of reconciliation and was developed in consultation with members of the Indigenous community and supplier community.

Indigenous Procurement is not about purchasing new goods or services to the sole benefit of the Indigenous community, but rather about creating pathways for more Indigenous businesses and the Indigenous community at-large to realize social and economic impacts through the City's existing purchasing needs.

The Framework is intended to apply to procurements across the corporation with the objective of removing barriers and building capacity within Indigenous businesses to more fully participate in City procurement processes.

If you have questions or comments regarding the Indigenous Procurement Framework email procurement@edmonton.ca

IT Standards for All Procurement

Please refer to the following documents before submitting an Information Technology (IT) Request for Proposal (RFP):

City of Edmonton Procurement IT Standards

City of Edmonton Device Standards

City of Edmonton G Suite Marketplace Apps Integration Standards and Guidelines

Living Wage Policy

Edmonton City Council approved a revised Living Wage Policy for City of Edmonton Employees and Employees of Contracted Services on November 5, 2019.

Administration implemented the living wage criteria for staff of contracted services who perform duties on City Property — including parks, roadways and facilities.

Living wage is generally defined as the minimum amount a person must earn to pay for the basic costs of living for oneself and one’s family within a specific geographic community.

Unlike minimum wage, which is set by the Provincial Government and requires all employers pay at least the minimum wage, a Living Wage is not required by law. Edmonton’s Living wage is calculated annually by the Edmonton Social Planning Council.

Supplier Code of Conduct

The Supplier Code of Conduct ensures safe and healthy workplaces for the people who make and supply goods, and provide construction, intellectual property rights and services for the City, where conditions meet internationally agreed-upon standards as embodied in the many conventions of the International Labour Organization (ILO). The Code ensures the City maintains its integrity as a public institution by contracting only with suppliers who support ethical business practices.

The standards set out in this Code are based on a set of fundamental ILO labour conventions that directly support the Universal Declaration of Human Rights. These conventions set out minimum standards for working conditions.

Adherence to the City’s Supplier Code of Conduct will enable supplier compliance with the fundamental labour conventions of the ILO, relevant laws, and other applicable environmental and ethical standards; however, suppliers and their subcontractors are responsible for ensuring that they are in compliance with relevant laws and standards.

For more see Supplier Code of Conduct.

Sustainable Procurement Policy

The City integrates economic, quality, environmental and social value considerations into procurement processes for goods, services and construction projects, to the extent permitted by the City’s trade agreement obligations.

The umbrella of the Sustainable Procurement Policy includes ethical standards, environmental sustainability and social value considerations.

For more see Sustainable Procurement Policy.

Resources

Procurement Standard

Purchase Order Terms and Conditions

Purchase Order Terms and Conditions
October 2024

PO Terms and Conditions Archives

Purchase Order Terms and Conditions
May 2002

Contact Us

Email	procurement@edmonton.ca